3 Things Every Junior SQL Server DBA Must Know

Sometimes we learn things in the wrong order. Or skip a step. If you’re just starting out as a SQL Server DBA, here are three questions that you need to be able to answer at any given time. If you aren’t 100% sure that you can handle these questions at 3 AM when you’ve had a few drinks, it’s time to revisit them.

1. Is My SQL Server Service Healthy?

This seems like it should be really simple to check. But it’s not! To even check service status, you need to first know:

  • Is this a “standalone” SQL Server?
  • Or is this a “node” in a Failover Cluster?

For a “standalone” SQL Server, most DBAs use the  SQL Server Configuration Manager to view the SQL Server Services, their status, and whether they are set to automatically start or not.

SQL Server Configuration Manager

You can see the very same services and properties in the Windows Services snap-in. It’s supported to start and stop the services using either tool, as long as your SQL Server isn’t part of a Windows Failover Cluster.

If your SQL Server is part of Windows Failover Cluster, then you need to use the Windows Failover Cluster Manager snap-in to check if the SQL Server Service is online (and if so, which cluster node it’s currently using). You don’t have to run this from a node of the cluster itself, but you need to run it from a Windows install that has the Failover Cluster tools feature added and which can connect to the cluster properly (isn’t blocked by firewalls, can authenticate, etc).

2. Is My Database Healthy?

The easiest way to check database status is to connect to the SQL Server instance using Management Studio and run a simple query:

SELECT * FROM sys.databases

You don’t have to be a TSQL expert. But you should memorize this query and familiarize yourself with the normal output for all the columns about user access level and state on your instances.


Even  after doing this, there’s one final test: can you use the database? Use this code (but replace mydatabass with the name of your own)…

USE mydatabase

Yeah, I know, it would seem like sys.databases should cover everything. Make sure you can actually use the database, I’ve had more than one case where things “looked” fine, but I realized I’d missed something when I went to use the database.

If your databases are in a SQL Server Availability Group, the Failover Cluster Manager can help you see whether the AG is healthy or not. But if the AG is keeping the database online, just trying to use the database yourself will give you a ton of information, fast.

3. How Much Data Loss Am I Risking, and Is That OK?

Confession: I was a Junior DBA for a long time before I had a clue about this. It’s not unusual– many DBAs pick up existing databases and it’s natural to accept that the settings are correct.

Except, usually they aren’t. Usually, the last person who set them up just kinda guessed.

Guess what? You’re responsible for whatever they guessed.

To make the right decision about the basic setup of your databases and backups, you need to learn the following SQL Server concepts:

You also need to learn about the data in your databases. I find that the easiest way to do this is to ask business owners the following questions:

  • What would the impact be if you lost 15 minutes of data? How about 5 minutes of data? How about 1 minute of data?
  • How bad would it be if you couldn’t get the data back for 1 hour? How about 30 minutes? How about 5 minutes?

The answers to these questions drive your backup and restore plans, and determine:

  • How often should you be running backups, and what type?
  • Where should you be storing backup files, how many copies, and how long should you keep them?
  • In the case of data loss, is your first plan to restore backups, or should you have some form of high availability to try to keep the database online in a different way?

Once you get your backups set up, test multiple restore scenarios and make sure you can meet your business requirements.

Future You will be really glad you did.